DBS Instructions for Students

When studying a Childcare or Early Years qualification at Level 2 or 3, you will complete work experience hours in an early years setting. To do this you must have a DBS certificate. The process can take a long time and it is important to submit your DBS application as soon as possible. The longer it takes to receive your DBS Certificate, the more pressure there will be on your ability to complete the mandatory placement hours which could affect you completing the qualification. The information below shows the documentation that is needed to complete the DBS form. You can also visit the DBS website to view their guidelines.

Routes to gain a DBS Certificate

There are three routes available for DBS applications. The below gives details of each route. Route 2 is only available to people who cannot use Route 1. Route 3 is only available to people who cannot use Route 1 or Route 2.

Route 1

The applicant must be able to show:

  • One document from Group 1
  • 2 further documents from either Group 1, or Group 2a or 2b.

Refer to list below for valid identity documents.

At least one of the documents must show the applicant’s current address.

If the applicant isn’t a national of the UK or the EEA and is applying for voluntary work they may need to be fingerprinted if they can’t show these documents.

Valid ID documents

If there has been a change of name, please provide all legal documents, relating to the change of name. Visit the DBS website to view their guidelines.

What if the applicant’s identity cannot be established using one of the three routes?

Applicants who are unable to provide the required documents will then be asked to give their consent to have their fingerprints taken in line with the current procedure. Employers should note this will require attendance by the applicant at a police station at an appointed time, and may add delay to the overall application process.

It is also vital that you have your National Insurance number. This is needed to complete the form. If you do not have this, the number can be obtained from the https://www.gov.uk/ website by creating a gateway account.

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